Human Resource Management Company
Company profileABOUT THE ROLE
We are looking for an experienced Head of Administration to lead and scale the administration function across multiple locations. The role will be responsible for facility management, vendor management, travel & logistics, security, compliance, budgeting, cost optimization, and developing scalable administrative processes and SOPs.
KEY RESPONSIBILITIES
Administrative Operations
Manage administration across offices, branches and facilities.
Establish scalable SOPs and best practices.
Ensure smooth infrastructure maintenance.
Facility & Vendor Management
Lead facility management, housekeeping and security operations.
Manage vendor relationships and multi-location contracts.
Standardize vendor performance metrics.
Travel & Logistics
Oversee domestic/international travel, transport and accommodation.
Optimize policies for cost efficiency.
Compliance & Safety
Ensure statutory, health and safety compliance.
Implement disaster management and risk mitigation processes.
Budgeting & Cost Management
Manage administration budget.
Monitor and optimize costs across multiple locations.
Team Leadership
Lead, mentor and build administration team.
Collaborate with HR, Operations and Projects for seamless onboarding of new locations.
KEY SKILLS & COMPETENCIES
Strong leadership & operational management
Facility & vendor management
Multi-location administration
Compliance, safety & statutory knowledge
Negotiation & cost optimization
Excellent communication & problem-solving
MS Office, ERP & administration tools
QUALIFICATION & EXPERIENCE
Bachelor’s degree in Business Administration, Management or related field (Master’s preferred).
8–10 years of experience in Administration, Facilities or Operations.
3–5 years in a leadership role.
Proven track record of managing administration in a rapidly expanding, multi-location organization.
PERFORMANCE INDICATORS
Speed and quality of setup for new offices/branches.
Cost optimization across multiple facilities.
Compliance with safety and statutory requirements.
Vendor performance and service quality metrics.
Employee satisfaction with facilities and support services.
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