To support Administration and Facilities team in navigating the New Labour Codes (which consolidated 29 central labour laws into 4 codes), here is a targeted Q&A guide.
PLEASE NOTE: These are still not finalised, we may have to wait until April 2026 for the final outcome.
⚠ Critical Context: As of late 2025, these codes have moved into the implementation phase. For a Facilities M
To support Administration and Facilities team in navigating the New Labour Codes (which consolidated 29 central labour laws into 4 codes), here is a targeted Q&A guide.
PLEASE NOTE: These are still not finalised, we may have to wait until April 2026 for the final outcome.
⚠ Critical Context: As of late 2025, these codes have moved into the implementation phase. For a Facilities Manager, this is not just a legal update; it is a financial and operational overhaul affecting your security guards, housekeeping staff, and technical maintenance teams.
Q1: Our security and housekeeping vendors structure salaries with low Basic Pay and high "Allowances" to keep PF costs low. Is this still allowed?
A: No. Under the new Code on Wages, the definition of "Wages" has changed.
Q2: We pay overtime (OT) to technical staff during breakdowns. Are there changes to OT calculations?
A: Yes.
Q3: We hire "Fixed Term" contract staff for specific projects (e.g., a 2-year renovation oversight). Do we owe them Gratuity?
A: Yes, and this is a major shift.
Q4: Does this apply to our daily wage casual workers?
A: The codes push for "Universal Social Security." Even gig workers and platform workers are now recognized. While daily wagers on your direct payroll are rare in FM, if your vendor uses "gig" models for one-off cleaning/maintenance, ensure they are registered under the social security portal to avoid liability bouncing back to you.
Q5: Our facility operates 24/7. Can we deploy women in night shifts (Housekeeping/Security)?
A: Yes, the OSH Code is progressive here, but with strict conditions.
Q6: We use multiple small contractors (plumbing, gardening). Do they all need a labour license?
A: The threshold has increased.
However, you (Principal Employer) must still ensure they provide PF/ESI benefits.
Q7: Many of our housekeeping staff are migrants from other states. Any special rules?
A: Yes. The definition of Inter-State Migrant Worker is expanded.
Q8: Who is liable if the security agency fails to pay PF to the guards?
A: You, the Principal Employer.
Q9: What is the "Single License" concept I keep hearing about?
A: Previously, vendors needed separate licenses for each state or contract. The OSH Code introduces a Single All-India License for staffing firms.
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