Emerging Trends in Facilities Management (FM): 2025 and Beyond

2026 is almost here, and thankfully, facilities management is no longer seen as the mundane, back-office job that it has been seen for so long

The emerging trends in facilities management also showcase these meaningful changes,and today, FM is reshaping how businesses approach real estate, technology and workplace culture as a whole. Heading into 2026, we expect FM to be a firm driver of efficiency and to emphasise developing people-first workplaces with cutting-edge technology. 

This article discusses the emerging trends in facilities management for 2025 and beyond. 

Top Emerging Trends in Facilities Management 

Here are some of the top trends driving facilities management in 2025 and beyond.

Increased Emphasis on IFM 

Traditional FM is fragmented, making it prone to errors and unwanted delays owing to departmental hindrances and other hierarchical issues. Today, FM companies are shifting to a more inclusive IFM (Integrated Facilities Management) approach, which streamlines decision-making through effective utilisation of data analytics, automation and sustainability. 

IFM integrates hard services and soft services under a single management system or vendor. It also enables real-time visibility into service delivery, budgets and performance metrics across all assets, enabling proactive issue resolution and better decision-making. 

Cloud-based FM and Predictive/Preventive Maintenance using Data Analytics

For long, traditional FM has had to struggle with efficiency, cost and asset maintenance-related issues. The modern-day cloud-based FM is tackling these issues with greater control by centralising operational data covering maintenance schedules, energy consumption, asset tracking and vendor management. Facility manager today has a unified access across distributed sites to enable holistic decision-making and curb downtime, improve asset life, and better cost management. 

The inclusion of AI/IoT offerings has played a major role in enabling managers to forecast better and, therefore, make better decisions. The integration of critical data, such as from temperature, vibration and usage sensors, is also playing a vital part in predictive/preventive maintenance. Facility managers are deploying data analytics, real-time data tracking and trend analysis to make their facilities more efficient, effective and environmentally sustainable. 

Integration of CAFM/CMMS, Cloud and Mobile Technologies

CAFM (Computer-Aided Facilities Management), CMMS (Computerised Maintenance Management Systems), cloud technology, and mobile solutions’ integration in the facilities management space are among the top emerging trends in facilities management throughout 2025. CAFM and CMMS systems now operate as unified platforms that handle everything from asset tracking and space utilisation to maintenance scheduling and compliance reporting, all stored and synchronised in the cloud for real-time insight and accessibility.​ 

Meanwhile, mobile technology empowers on-the-go facility teams, allowing technicians to access work orders, update job statuses, capture real-time data and communicate instantly from anywhere. This mobile enablement improves first-time fix rates, reduces delays and supports data collection for predictive analytics and sustainability reporting.​

Health, Wellness and Occupant Experience

One of the emerging trends in facilities management in 2025 has been an increased focus on health, wellness and occupant experience. Facility managers focus on improving physical and mental well-being through enhanced indoor environmental quality (IEQ), including superior air quality, thermal comfort, acoustics and lighting. They are thus investing heavily in technologies/products, such as advanced HVACs, air filtration technologies, and biophilic design elements, which are key components of a healthier working space. 

Alongside physical health, facility managers are keeping a tab on employee mental well-being by designing quiet zones, ergonomic workstations and flexible spaces that reduce stress and promote productivity. The occupant experience is further enhanced by integrating technology that provides real-time environmental monitoring and personalisation, fostering engagement and satisfaction. 

Sustainability & Green Practices

Sustainability has been one of the key emerging trends of facilities management in recent years, with a focus on reducing their environmental footprint while achieving operational efficiency. Key initiatives include integrating renewable energy sources such as solar and geothermal to cut fossil fuel dependence, alongside rigorous implementation of green building certifications like LEED and WELL, which ensure buildings meet high sustainability and occupant wellness standards. 

Several FM companies also champion zero-waste programs that emphasise recycling, composting and responsible sourcing to minimise landfill contribution and promote circular economy principles. 

Customised/Client-based FM Services 

FM companies have realised that this sector is not a one-size-fits-all phenomenon, and they have gradually been working on developing unique solutions tailored to address the exact operational, cultural and strategic needs of individual organisations. 

Modern-day customised solutions include the usage of AI, IoT and data analytics to design and deliver services aligned with client-specific goals, ranging from sustainability targets and space utilisation to employee wellness and hybrid work models. These bespoke solutions optimise resource allocation, improve operational agility and enhance occupant experience by offering features like dynamic space management, personalised environmental controls and predictive maintenance tailored to asset criticality.

Green building, ESG Reporting, and Regulatory Compliance

Green building, ESG reporting and regulatory compliance are intertwined and are fast becoming the emerging trends in facilities management. Green building certification processes such as LEED, IGBC and GRIHA require rigorous adherence to sustainability criteria covering energy efficiency, water conservation, indoor air quality, waste reduction and the use of eco-friendly materials. Facility managers also ensure compliance with evolving sustainability regulations by implementing green construction practices, continuous monitoring and performance testing.   

Conclusion

In 2025, facilities management is evolving into a strategic, data-driven and sustainable function, driven by innovative technologies like IoT, AI and cloud platforms. Emphasising green practices, customised services and occupant well-being, FM is transforming workplaces into smarter, greener and more adaptable environments, playing a crucial role in organisational success and resilience.

At Facilink, we have created a marketplace that houses the best of the FM businesses capable of harnessing the latest trends and technologies to help manage your facilities better.